High School & Middle School Swimming / Proofs

Birmingham Blue Dolphins Swimming

Birmingham, Michigan

High School & Middle School Swimming / Proofs

Your swim season begins at the end of January, and runs through BBD’s championship season. You must complete your three YMCA meets before the Middle School season begins. Your two allowed BBD meets are typically two of the following meets: Clusters (required meet), YMCA state meet, or USS state meet. Your season is done before the YMCA zone meet.

High School Girls

BBD strongly recommends you attend both days of the October Fall Festival/Sunday Fun meet sponsored by BBD. This meet is specifically set up to accommodate our High School swimmers, as each day counts as a separate meet. Upon attending both days, you will have completed twp of the three YMCA meets required to compete in championship BBD meets. There are several opportunities after your High School season is over to attend your third YMCA meet.

High School Boys

BBD strongly recommends you attend both days of the October Fall Festival/Sunday Fun meet sponsored by BBD. This meet is specifically set up to accommodate our High School swimmers, as each day counts as a separate meet. Upon attending both days, you will have completed two of the three YMCA meets required to compete in championship BBD meets. The boy’s season usually runs right through Clusters and the State meets, which will be your two outside meets. That is why you must complete your three YMCA meets before your High School season starts.

Important Disclaimer: Please consult the official Michigan High School Athletic Association at www.mhsaa.com for official rules and regulations regarding eligibility. If you have any questions, don't try to interpret the rules on your own, please check with your age-group coach. Thank you.

Proof of Times Information

Guidelines for Proofs:

Parents are responsible for keeping track of standards achieved in school meets, printing/copying the official meet results and sending them to the BBD proofs person (contact info below) to add to the team’s files. You can also email a PDF/HTML file with the results, but at this time we still also need paper copies of each outside proof. The signed paper results (proof of times) need to be mailed to this address:

Francie Smith
2643 Fox Chase Dr.
Troy, MI 48098

Proofs Contacts:

Sue McGowan smcgowan5@comcast.net 248-646-5787

Francie Smith francie.smith@yahoo.com 248-312-0729

‘Best Times’ or swimmer summary reports cannot be used as proofs, even if they are signed. Only official meet results from the host team or facility can be used for proofs.
High school and middle school times can possibly be used for Indy, YMCA championships and USA Swim qualifying standards.

A proof consists of two or more printed pages:

First page is the meet results page with the host facility, meet date, official’s signature and coach's signatures included.
Subsequent page(s) are the pages with the individual results to be added to the proofs file.
Provide a note with the meet results indicating the meet name, meet date, swimmer’s full name, and the event(s) and the time(s) you wish to add to the team’s proof files.

The date and host/facility on the two pages must be the same. The meet html file is often acceptable proof, but should be accompanied by the meet results page with the official’s signature.

It is recommended that official results be obtained immediately after the meet. The longer the delay in getting official results, the higher the risk of not getting them.
School coaches and/or athletic departments do not always allow parents to have official meet results. Also, some teams do not keep results after the season is over. If you expect to use school times, talk to your school coach about the best way to handle proofs.
If official results are not available, swimmers cannot use those times in meets that require
proof of time.
BBD cannot search for school websites or search through high school and middle school meet results to find your swimmer’s achieved standards.
If you feel your swimmer can get faster cuts later in the season and that a proof is not needed this early, consider that swimmers who train with their school team and taper for league and/or state championships sometimes swim their best times of the season with their school teams.
Realize that results of most prior year outside meets are deleted from the BBD database at the beginning of the current season. The only meets which will remain are those that fall within the qualification window for the current season Zone meet (usually meets occurring on or after March 1 of the current season). If you need a proof (high school/middle school proof you originally provided) from a deleted meet that occurred within an upcoming meet’s qualifying time period, contact the BBD proof person. This generally applies only to the Indy meet.
During the season parents are responsible for reviewing USS meet results posted at http://uss-michigan.com/. USS results released immediately after a meet are not official. Only posted meet results are official. Official results will not be posted immediately. Immediate results will hopefully be obtained and posted to the BBD website, but parents are responsible for reviewing the official results and notifying the BBD proof person of any discrepancies.

Zone Meet Definition of Official Meet Results/Proof

***NEW For the 2009 Great Lakes zone meet, we are relying on the integrity of the coaches and we will not ask for a blanket proof of time. If any times are in question you will be informed and you must bring proof of time to the meet. If you are not informed, you do not need to bring meet results. If you are notified that you must prove times, the following are acceptable:

Original, good carbon, or Xeroxed copy signed be the referee head scorer and both coaches, Signatures are only necessary on hand written results. Computer generated results (for Y/USS meets) do not need to be signed. Either the referee or the scorer must be a YMCA certified official.
Official results from invitational meets or championship meet and YMCA, USA Swimming or High School competitions.
The referee or head scorer and both coaches must sign high school dual meet results (even when they are computer generated). sheets. The referee or head scorer must hold some type of certification and that must be indicated on the result sheet.
Newspaper results are NOT acceptable.
Any entry will be scratched if the seed time cannot be verified prior to the start of the individual’s session.
Coaches who are unable to prove a sufficient number of times will be banned from next year’s Zone Meet, and a letter will be sent to the Executive Director explaining the action.
A Team Manager Top Times Report is not acceptable at the proof of time table. A printout from USA-swimming SWIMS is acceptable.

Questions and Answers on Proofs from the YMCA National Website forums

www.ymcaswimminganddiving.org

Question 1: I know that HS times are accepted for the SC National Meet, but are they also accepted for the LC Meet? I remember seeing it explicitly mentioned in the SC handbook, but can't remember if its in the LC book, too.

Question 1A: A follow-up on question 1 -- What is an acceptable proof? For dual meets, the meet ref signs off on the results, and both coaches get a copy, so that's not an issue. However, for our league and regional meets (both sanctioned), we just get a print-off, no signature. Does the fact that its a sanctioned meet negate the need for a signature? Ditto for, say, a HS state meet. Is the print-off fine, or should I call and request a signed copy?

Answer: Yes, you can use HS time for short and long course meets . You will need the referee signature for your HS and league (Glenda Pae)

Question 2: Are the USA-S times online acceptable proof of times? Can I just download each swimmer's page from the USA Swimming data base that lists all their times and use this as proof of time? I believe these were accepted last year, but I don't see anything in the meet info stating they will be accepted this year.

Answer 2: We will only accept times that can be downloaded from a secure site. The USA-S SWIMS data base is fine because it downloads into a PDF format. (John Mendell, Moderator - Short Course Championship)

USA Meets Proof of Times

Indy Meet

Missed Cuts: Indiana Swimming requires all missed cuts to be proved or a fine paid for each missed cut. The fine is $5.00 on deck or $6.00 to Indiana Swimming within 30 days of the meet. A copy of each club’s missed cuts will be sent to the Indiana Swimming and to each club after the meet. An additional $50.00 fine will be charged after the 30 day period. If fines are not paid within 60 days, the club and the swimmers will be suspended from competing in Indiana meets.

Missed Cuts books will be located in the East Control room. Parents will be allowed to go down the back hall to enter this room. We encourage all teams to take care of missed cuts during the meet.

Pre-verification for Friday events must be received by e-mail, mail or fax 1-317-536-3336 no later than 5:00p.m. Wednesday, January 7th. Circle the names as highlighted names are not readable from a faxed copy. Acceptable pre-verifications include: team manager top times report with date achieved and meet name, copies of meet results, times obtained from the LSC data base as long as the printout includes information identifying the LSC source, times from the USA Swimming database. The list of swimmers qualifying for the Friday evening events will be e-mailed to entry chairpersons by Monday, January 12th, and will also be posted on the Brownsburg Swim Club website: www.brownsburgswimclub.com.

Michigan Meets

Individual Meets - The Office of Michigan Swimming has established a "State Meet Qualifying Times Database” (SMQTDB). It consists of results of all MS sanctioned meets as well as official results from the US Open, Sectionals, USA National Meets and the MHSAA Division 1 and 2 -Boys and Girls High School State Meets during this meets qualifying period (On or after March xx, xxxx). All individual entries submitted for the xxxx 13&14 and Open Short Course State Championships will be pre-verified for qualifying time eligibility by the Michigan Swimming Office by comparing the submitted entry time against this database. If a qualifying time was made at a meet that is contained within the SMQTMB (occurred at one of the meets noted above) there is no need to submit a proof of time with your entry.

However, an entry with a qualifying time that cannot be pre-verified with the database will be rejected, the swimmer will not be entered in the meet and MS will notify your club's entry chair via the coaches email address stated on your entry form of the rejected entry(s). Thus, it is highly suggested that all entry times be thoroughly checked for accuracy before submission. The risk of missing the entry deadline date falls on the entrant due to the lack of an accurate proof of time. If required, an acceptable proof of time must be submitted prior to the entry deadline.

If a qualifying time was achieved at a USA Swimming sanctioned meet which occurred outside the State of Michigan (e.g. Ohio Swimming, Indiana Swimming, etc.), advise Jan Cartmill (jbcartmill@xxx.com) of the meet attended (include the name of the meet, date and location) and Mrs. Cartmill will obtain the results directly from the meet host. The results will then be entered into the SMQTDB and no further proof of time will be necessary. **If the qualifying time was achieved at a meet that the results are not contained within the SMQTDB you must submit a proof of time with your entry (see next paragraph). **

If your event and qualifying time cannot be pre-verified through the SMQTDB, you are required to submit a proof of time to the Office of Michigan Swimming by the entry deadline. For example, if the time was achieved at a meet that is not contained in the SMQTDB (e.g. a high school dual meet, a high school conference meet, a YMCA meet, etc) you must submit a proof of time to the Office of Michigan Swimming by the entry deadline or your entry will be rejected and the swimmer will not be entered in the meet. Acceptable proofs include printed meet results, computer printed award labels, or a swimmer's time card signed by the Meet Referee. Proofs of time must be dated and that date must be on or after March xx, xxxx. Michigan Swimming reserves the right to independently verify all proofs of time. Mail to: MS Office, PO Box 1784, Midland, MI. 48614-1784.

Relay Proof of Time - If the relay actually swims slower than the qualifying standard, proof of time is required. This is done by proving the aggregate time for the four individuals who actually swam on the particular relay within 30 days following the conclusion of the meet to the MS Office. The aggregate time to be proved need not be equivalent to the submitted entry time for the relay, however, the time must be at or faster than the qualifying standard for the relay event. Aggregate proof times must all be equivalent (i.e. all SCY, all LCM, all SCM) and all times must have been achieved during the qualifying period (on or after March xx,xxxx). Failure to prove a qualifying aggregate time within the 30 days will result in a fine of $100 payable immediately to the Office of Michigan Swimming. Failure to pay the $100 fine will result in the team being barred from participating in any future events sanctioned or approved by Michigan Swimming until the fine is paid.

Middle School Girls

Middle School Boys